ASSESSMENT CARRIED BY: MARTIN PENNEY (GOVERNING EVENT DIRECTOR & SOLE OWNER/TRADER, BYS VYKEN EVENTS)

CONDUCTED ON: 17th March 2025

EVENT DATE: 2nd March 2024

 

ALL RUNNERS WILL BE STRONGLY ADVISED AGAINST PARKING ON THE ROAD, . (MEDIUM RISK). 

​

RUNNERS WILL BE AWARE OF THE DANGERS AND ADVISED TO WARM UP PRE EVENT   (MEDIUM RISK).

 

. ALL RUNNERS’ INFORMATION WILL BE KEPT IN ACCORDANCE WITH THE DATA PROTECTION ACT OF 2018 AND NEW GDPR REGULATIONS. DATA WILL ONLY BE USED FOR EMERGENCY PURPOSES AND FOR SAFETY REASONS ONLY. (DATA PROTECTION IS LOW RISK) . .

 

THERE ARE NO REFRESHMENTS ON COURSE. WE HIGHLY RECCOMEND TAKING ENOUGH FLUIDS FOR THE DURATION OF THE EVENT. THINK ABOUT MAKING A WATER DROP AT A ROAD LOCATION OF HAVING CREW MEET YOU ON THE COURSE

​​

 

THE COURSE/ROUTE

THE ROUTE IS MADE UP OF COASTAL  TRAILS, FARMS, LIVE STOCK, STILES, GATES, STEPS, BRIDGES AND SEVERAL STRETCHES OF ROAD. (HIGH RISK).

ALL ENTRANTS ARE MADE AWARE OF WHAT TO EXPECT BY PRE EVENT INFORMATION, CONSTANT WEBSITE AND SOCIAL MEDIA UPDATES AND ALSO IN EVENT LITERATURE BEFORE THEY ENTER THE EVENT AND ALSO IN THE TERMS AND CONDITIONS, ALSO MADE AVAILABLE TO READ ON THE WEBSITE PUBLICLY PRE EVENT AND PRE ENTRY.

​​

 THIS IS A SELF NAVIGATION ROUTE. (HIGH RISK).

​

UPON ENTERING THE RUNNER WHO HAS ENTERED WOULD HAVE AGREED TO THE TERMS AND CONDITIONS ON THE WEBSITE. THEY CAN’T PROGRESS FURTHER IF THIS ISN’T AGREED TO. THE TERMS AND CONDITIONS WHICH THEY ARE RESPONSIBLE FOR READING. ENTRANTS HAVE ALREADY AT THIS STAGE AGREED TO THE TERMS AND CONDITIONS ALREADY LAID OUT BEFORE THEM UPON ENTERING TO THE EVENT ON ‘RIDER HQ’, WHICH IS THE EVENT ENTRY SYSTEM ONLINE. ALL ENTRIES ARE COLLECTED ONLINE ONLY AND THROUGH NO OTHER METHOD. ENTRANTS ARE RESPONSIBLE FOR PROVIDING THEIR OWN EMERGENCY CONTACT DETAILS  (LOW RISK)

​

​

DYNAMIC RISK ASSESSMENT DESPITE CONSIDERABLE ATTENTION BEING GIVEN TO ADVANCE PLANNING, PROBLEMS CAN STILL ARISE AND HAVE TO BE ADDRESSED. ON OR CLOSE TO THE DAY OF THE EVENT CONSIDERATION MAY HAVE TO BE GIVEN TO THE EFFECT OF:  SEVERE WEATHER CONDITIONS AND WHETHER THE EVENT WILL GO AHEAD. IF SO THEN MANDATORY KIT NEEDS TO BE FURTHER STRESSED TO THE RUNNERS AND ALSO VETTING THEIR EXPERIENCE COMES BACK INTO PLAY. (HIGH RISK)  ROAD TRAFFIC PROBLEMS (AFFECTING ACCESS TO THE COURSE OR THE COURSE ITSELF) (MEDIUM RISK)  OTHER UNFORESEEN CIRCUMSTANCES, SUCH AS DEATH OR ILLNESS OF ANY OF THE EVENT’S PARTICIPANTS, EVENT DIRECTOR IN THE LEAD UP TO THE EVENT. (LOW RISK) 

THESE PROBLEMS COULD IMPACT PARTICULARLY ON: THE COURSE E.G, THE SURFACE CONDITION (ICE, SNOW, FLOODING), GENERAL VISIBILITY (E.G, FOG, HEAVY SNOW), UNEXPECTED ROAD WORKS, ROAD TRAFFIC ACCIDENTS, TRAFFIC CONGESTION AND/OR DIVERSIONS, UNEXPECTED EVENTS TAKING PLACE AFFECTING THE ROUTE, FALLEN TREES. (MEDIUM RISK).

​

SIGNED X

MARTIN PENNEY (EVENT DIRECTOR AND SOLE TRADER, TRADING AS ‘BYS VYKEN EVENTS’)

ADDITIONAL INFORMATION ON THE FOLLOWING PAGE… ADDITIONAL INFORMATION OF RISK ASSESSMENT:

KIT LIST

OUR KIT LIST THAT IS ADVISED TO RUNNERS INCLUDE: WATERPROOF/TAPED SEAMS JACKET TO 10,000 (NOT BORROWED FROM ANY EVENT VOLUNTEER AND MUST BE THEIR OWN). BIVVY BAG HYDRATION SYSTEM (1LTR OR ABOVE) FULLY CHARGED MOBILE PHONE EMERGENCY MONEY (MIN £10 WHICH GIVES ENOUGH FOR PUBLIC TRANSPORT AT NEARBY TRANSPORT STOPS AND ROUTES) ADEQUATE FOOTWEAR FOR THE TERRAIN (ROAD FOR ROAD/ TRAIL FOR TRAIL & CROSS TRAIL TYPE SHOES FOR MIXED AND MULTI TERRAIN EVENTS) WHISTLE FOOD I.C.E CONTACT  (ALL OF THIS IS IN THE PRE EVENT INFORMATION AND ON OUR WEBSITE WHICH IS ACCESSIBLE TO EVERY ENTRANT)

​