Risk Assessment - BOWNDER

ASSESSMENT CARRIED OUT BY Martin Penney  (GOVERNING EVENT DIRECTOR – BYS VYKEN EVENTS)

CARRIED OUT: 14th August 2025

EVENT DATE: 16th May 2026

PARKING PARKING FOR THE RUNNERS WILL BE LOCATED AT LAMARTH FARM, HELSTON. THERE WILL BE PARKING STEWARDS TO GUIDE THE RUNNERS SAFELY IN SPACES WITHOUT CAUSING CONGESTION AND OVER- PARKING, ULTIMATELY LEADING TO ACCIDENTS THAT MAY POTENTIALLY DAMAGE CARS AND/OR INJURE DRIVERS/PASSENGERS AND PEDESTRIANS. (MEDIUM RISK) THESE WILL ONLY BE LOCATED AT THE MAIN CAR PARK . RUNNERS NEED TO CONSIDER EVERY OTHER USER HERE. THERE COULD BE DAMAGE TO VEHICLES BUT THAT IS THE RUNNER’S/DRIVER’S OWN RESPONSIBILITY. (MEDIUM RISK). BYS VYKEN EVENTS WILL TAKE NO RESPONSIBILITY WHATSOEVER. 

REGISTRATION AND ENQUIRIES REGISTRATION WILL TAKE PLACE AT THE EVENTS FIELD, SIYUATED NEXT TO THE MAIN FARM BUILDING. THERE WILL BE NO CORDONED OFF AREA AWAY FROM THE TRAFFIC AND OTHER PARKING IN THE AREA SPECIFICALLY FOR THE RUNNERS, NOR THE EVENT CREW WORKING ON AND AT THE EVENT. HOWEVER, THERE WILL BE SIGNS NOTIFYING RUNNERS WHERE TO GO .RUNNERS WILL REGISTER HERE AND ALL ENQUIRIES WILL BE ANSWERED. OFFICIAL DOCUMENTS INCLUDING MAPS, INSURANCE, MEDALS,  RISK ASSESSMENT AND LICENSES WILL BE ON DISPLAY FOR EVERYONE TO SEE, INCLUDING THE RACE RISK ASSESSMENTS . WE WILL BE AVAILABLE FOR ANSWERING ENQUIRIES FROM THE GENERAL PUBLIC AND AUTHORITIES AT THE LOCATION OF THE EVENT AS WELL AS OUT ON THE COURSE FOR THE DURATION OF THE EVENT.

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ALL RUNNERS INFORMATION WILL BE TREATED IN ACCORDANCE WITH THE ‘DATA PROTECTION ACT’ OF 2018 BRINGING BYS VYKEN EVENTS INTO LINE WITH CURRENT GENERAL DATA PROTECTION REGULATION WHICH, IS A REGULATION IN EU LAW ON DATA PROTECTION AND PRIVACY FOR ALL INDIVIDUALS WITHIN THE EUROPEAN UNION AND THE UNITED KINGDOM UPON LEAVING THE EUROPEAN UNION. THE LAW CAME INTO FORCE ON 25TH MAY 2018. (DATA PROTECTION IS LOW RISK). RUNNERS WILL HAVE HAD UP TO DATE INFORMATION EMAILED TO THEM IN THE FORM OF A PRE EVENT GUIDE/BOOKLET.

THERE MAY BE A MARQUEE SET UP OUTSIDE DEPENDING ON THE WEATHER FOR THE FINISH AREA WHICH WILL BE NEAR TO REGISTRATION. MARQUEE WILL BE FIXED/SECURED/WEIGHTED PROPERLY. IN THE EVENT OF ADVERSE WEATHER, IT WILL BE REMOVED. (HIGH RISK). RACE HQ WILL BE USED FROM 6AM TIL 6PM, THE FOLLOWING DAY 

TOILETS THERE WILL BE PORTALOOS AVAILABLE AND A TOILET BLOCK. ALL RUNNERS AND CREW WILL BE EXPECTED TO USE THESE FACILITIES. . TOILETS COULD GET IN A STATE OF UNHYGIENIC MANNER WHICH WE WILL CLEAN (MEDIUM RISK).

REFRESHMENTS THERE WILL BE WATER AND SNACKS AVAILABLE AT THE EVENT FIELD. THERE WILL ALSO BE HOT FOOD AVAILABLE TO THE 50MILES, 100K AND 100 MILE RUNNERS. THERE WILL BE NO FOOD AVAILABLE TO RUNNERS UPON FINISHING.

THIS IS A CUPLESS EVENT AND PARTICIPANTS ARE EXPECTED (AS PER OUR RACE LITERATURE, OF WHICH THE PARTICIPANTS HAVE BEEN INFORMED) TO BRING THEIR OWN CUP. EVERYTHING WILL BE PROVIDED BY THOSE CORRECTLY QUALIFIED IN FOOD AND HYGIENE (CERTIFICATES AVAILABLE ON REQUEST TO RELEVANT AUTHORITIES). (MEDIUM RISK) HANDLING OF CASH THERE WILL BE SOME MINOR CASH HANDLING FROM COMMERCIAL SALES ONLY. THIS MONEY WILL BE PADLOCKED AND KEPT OUT OF THE REACH OF ANY SINGLE PARTICIPANT OR STAFF MEMBER, OTHER THAN THOSE ENTRUSTED WITH SUCH A TASK. THERE ARE NO ‘ON THE DAY’ ENTRIES. EVERY RUNNER ON THE START LINES WILL HAVE ALREADY PRE-ENTERED THE EVENT. TO MINIMISE THE POTENTIAL FOR THEFT, WE WILL BE TAKING CONTACTLESS PAYMENTS IF PEOPLE CHOOSE NOT TO PAY BY CASH. WE WILL BE USING A SUMUP READERS  (LOW RISK)

THE COURSE/ROUTE POLICE AND AUTHORITIES NOTIFIED PRIOR TO THE EVENT. CORNWALL COUNCIL EVENT NOTIFICATION DETAILS CIRCULATED THROUGH CORNWALL COUNCIL EVENT PLANNING DEPARTMENT. THE RACE IS WHOLLY ON LAMARTH FARM AND STAYS WITHING ITS BOUNDRIES. IT WILL BE COURSE MARKED WITH SAFETY RIBBON AND BARRIERS  (THE ROUTE IS MEDIUM RISK. IT WOULD BE HIGH WITHOUT SAFETY MEASURES). THERE WILL BE 1 WATER STATIONS WITHIN THE EVENT FIELD WHICH ARE EASILY ACCESSED FOR WATER CONTAINERS AND FOOD.

ALL THE MARSHALS/EVENT STAFF ARE TO BE BRIEFED ON HOW TO HANDLE ALL EQUIPMENT SAFELY. THERE WILL BE MARSHALS/CREW ON THE COURSE SUPPLIED WITH HIGH VIZ, CREW SHEETS WITH ALL PHONE NUMBERS OF ALL OF THE CREW, MAPS AND MOBILE PHONES (FULLY CHARGED).  STEPS, NARROW PATHS, SLIPPERY, UNEVEN AND SMOOTH GRANITE ROCKS, BLOCKS AND BOULDERS WHICH WILL NEED CAREFUL NEGOTIATING AND CLIMBING, THE POTENTIAL FOR STILL GETTING LOST AND GOING THE WRONG WAY DESPITE ALL PRECAUTIONS TAKEN, FARM ANIMALS, ELECTRIC FENCES, GATES AND KEEPING THEM CLOSED THUS RESPECTING THE CODE OF THE ENVIRONMENT OF WHICH THEY’RE RUNNING AND TRAFFIC. ALL RUNNERS/PARTICIPANTS WILL BE MADE AWARE OF THE SIGNAGE THROUGH THE PRE-EVENT INFORMATION AFOREMENTIONED IN THIS ASSESSMENT, ALONG WITH THE SAFETY BRIEFING. (MEDIUM RISK) ALL RUNNERS WILL BE MADE TO SIGN A WAIVER/DISCLAIMER UPON REGISTERING ON EVENT DAY BEFORE PICKING UP THEIR RACE BIBS. THOSE BIBS ALSO HAVE THE NUMBERS OF THE RACE DIRECTORS/RACE HQ. RUNNERS WILL HAVE ACCESS TO THE TERMS AND CONDITIONS PRIOR TO THE EVENT BY BEING EMAILED THEM AND ALSO HAVING THEM AVAILABLE 24/7 ON OUR WEBSITE WWW.BYSVYKENEVENTS.COM. THEY ARE ULTIMATELY RESPONSIBLE FOR READING THEM. THEY ALSO HAVE ACCESS TO THE RULES AND REGULATIONS OF THE ASSOCIATION OF RUNNING CLUBS (ARC) ON THE ‘BYS VYKEN EVENTS’ WEBSITE AND ON THEIR OWN WEBSITE WWW.RUNNINGCLUBS.ORG.UK ‘BYS VYKEN EVENTS’ IS AN ASSOCIATE MEMBER OF ‘ASSOCIATION OF RUNNING CLUBS’.

LITTER THIS WILL ALWAYS BE MANAGED BY LAST RUNNER MARSHALS AND SWEEPER MARSHALS. ALSO EVERY SINGLE MARSHAL WILL BE EQUIPPED WITH RUBBISH BAGS THAT WILL BE CONTAINED WITHIN THEIR INDIVIDUAL PPE PACKS SO THEY CAN PICK UP WASTE, AND IN CASE THE RUNNER DUMPS THE LITTER OFF WITH SAID MARSHALS.  ALL RUNNERS CAUGHT LITTERING WILL BE DISQUALIFIED AND BANNED FROM ENTERING ANY AND ALL FUTURE EVENTS ORGANISED BY US. WE ARE A PLASTIC FREE COASTLINES EVENT BUSINESS. THERE IS A CUPLESS POLICY BASED ON ‘BYS VYKEN EVENTS’ SURFERS AGAINST SEWAGE PLASTIC FREE COASTLINES APPROVED STATUS AWARDED IN 2018 AND ANOTHER IN 2019. (LOW RISK)

FIRST AID/MEDICAL SUPPORT COVER OUR COVER AND SUPPORT WILL BE PROVIDED BY OMEGA MEDICAL SUPPORT COVER. THEY WILL BE GIVEN ALL THE CREW NOTES, MAPS, PRE-EVENT INFORMATION, TERMS AND CONDITIONS AND RISK ASSESSMENTS ALONG WITH A TOTAL NUMBER OF PARTICIPANTS FOR BOTH DISTANCES. THEY WILL ALSO HAVE A COPY OF THE SAFETY BRIEFING SO WE’RE ALL IN SYNC WITH EACH OTHER. OUR SENIOR MARSHAL WILL BE RESPONSIBLE FOR THE ACCIDENT AND IS ALSO EMERGENCY FIRST AID TRAINED AND QUALIFIED. THIS WILL BE SARAH LIVELEY. SHE WILL BE PRESENT ON RACE DAY AND CONTACTABLE BY EVERYONE INVOLVED AND AT EVERY POINT OF THE EVENT. THE GOVERNING EVENT DIRECTOR HAS A SPORTS FIRST AID LEVEL 2 QUALIFICATION THAT WILL ALLOW HIM TO STEP IN IF HE NEEDS TO.

THERE WILL BE MARSHALS INSTRUCTING PARTICIPANTS WHERE TO GO ON THE COURSE ALONGSIDE AFOREMENTIONED SIGNAGE. THEY WILL ALSO BE PROVIDED WITH REFRESHMENTS. SOME MARSHALS (THOSE ENTRUSTED WITH COURSE MARKING ROLES) WILL BE INSTRUCTED ON CORRECTLY PLACING SIGNS AND TAPE TO MAXIMISE ULTIMATE SAFETY OF ALL INVOLVED. ANYTHING THAT REQUIRES LIFTING WILL HAVE A LABEL DETERMINING THE CORRECT WEIGHT (IN KILOGRAM/KG), AND MANUAL HANDLING GUIDANCE IS ADVISED. ANYTHING OVER 10KG WILL NEED TWO PEOPLE TO LIFT. OTHER THAN ADVICE AND GUIDANCE, WE HAVE NO CONTROL OVER THE INDIVIDUAL ACTIONS OF THE MARSHALS, BUT ARE ULTIMATELY RESPONSIBLE. ALL MARSHALS WILL ALSO BE PROVIDED WITH FULL PPE (PERSONAL PROTECTIVE EQUIPMENT).

THEY ARE ADVISED TO WEAR THE PPE BUT IT IS NOT MANDATORY. MARSHALS OF AN ADULT (18+) AGE WILL BE PROVIDED AT ANY CRITICAL POINTS ON THE COURSE, PARTICULARLY SIGNIFICANT ROAD INTERSECTIONS, IF ANY. THEIR DUTIES WILL INCLUDE SOME OR ALL OF THE FOLLOWING:

 PLACING (AND RECOVERING) WARNING AND DIRECTIONAL SIGNS

 PREVENTING COMPETITORS FOLLOWING THE WRONG ROUTE

 ACTING AS AN ADDITIONAL MEANS OF WARNING DRIVERS (IF NECESSARY, BUT NOT STOPPING THE DRIVERS)

 LIASING WITH AND ASSISTING POLICE OFFICERS IN CONTROLLING THE TRAFFIC PACE

 CONTROLLING SPECTATORS AND OTHER PEDESTRIANS

 DIRECTING COMPETITORS AT, OR CLOSE TO THE FINISH

 SUMMONNING FIRST AID ASSISTANCE

 CONVERSING WITH EACH OTHER THROUGH IN PERSON, PHONE OR ALLOCATED RADIO FOR EMERGENCY/SAFETY PURPOSES. MARSHALS ARE AT HIGH RISK DURING ANY OF THESE DUTIES IF THEY ARE NOT TRAINED ADEQUATELY BY THE EVENT DIRECTOR. MARSHALS MUST ARRIVE WELL IN ADVANCE OF THE EVENT AND BE FULLY BRIEFED ON THEIR DUTIES.  WRITTEN INSTRUCTIONS FOR MARSHALS WILL BE USEFUL. SOME MARSHALS WILL BE EQUIPPED WITH COMMUNATIVE TOOLS, PARTICULARLY THOSE IN REMOTE PARTS OF THE COURSE (IF ANY ARE REMOTE. IN THIS INSTANCE, NOT). THE COURSE/EVENT/RACE DIRECTORS WILL HAVE A LIST OF ALL CREW/STAFF NUMBERS LOGGED INTO THEIR PHONES IN CASE OF EMERGENCY AND A SEPARATE AND NON-PERSONAL NUMBER WILL BE AVAILABLE TO RUNNERS. MARSHALS MUST REMAIN IN POSITION UNTIL THE LAST RUNNER HAS PASSED OR ANY CUT OFF TIME HAS BEEN REACHED, OR THEIR SHIFT COMES TO AN END AND THEY SWAP WITH SOMEONE ELSE. FOR LONGER EVENTS, MARSHALS WILL NEED TO BE PROVIDED WITH HOT DRINKS AND POSSIBLY FOOD, IF THEY ARE TO BE OUTDOORS FOR RATHER LONG PERIODS. IT WILL BE ADVISED THAT THEY DRESS FOR THE WEATHER. SWEEP MARSHALS/BACK MARSHALS WILL BE RESPONSIBLE FOR NOT ONLY THE REMOVAL OF SIGNAGE BUT ALSO WITH KEEPING EVERYONE AT THE BACK TOGETHER AND MONITORING THE PARTICIPANTS (IF SWEEP MARSHALS ARE NEEDED. IN THIS INSTANCE, NOT AS THE EVENT DIRECTOR ASSUMES THE RESPONSIBILITY).

THEY WILL ALL COMMUNICATE VIA TELEPHONE OR RADIO, AND WILL ALL HAVE A LIST OF OTHER PEOPLE’S PHONE NUMBERS BECAUSE OF SAFETY REASONS. ALL MARSHALS GIVE PERMISSION FOR SUCH INFORMATION TO BE DISTRIBUTED (SEE INFORMATION ELSEWHERE IN THIS ASSESSMENT)

DYNAMIC RISK ASSESSMENT DESPITE CONSIDERABLE ATTENTION BEING GIVEN TO ADVANCE PLANNING, PROBLEMS CAN STILL ARISE AND HAVE TO BE ADDRESSED. ON OR CLOSE TO THE DAY OF THE EVENT CONSIDERATION MAY HAVE TO BE GIVEN TO THE EFFECT OF:

 SEVERE WEATHER CONDITIONS AND WHETHER THE EVENT WILL GO AHEAD. IF SO THEN MANDATORY KIT NEEDS TO BE FURTHER STRESSED TO THE RUNNERS AND ALSO VETTING THEIR EXPERIENCE COMES BACK INTO PLAY. (MEDIUM RISK)

 ROAD TRAFFIC PROBLEMS (AFFECTING ACCESS TO THE COURSE OR THE COURSE ITSELF) (MEDIUM RISK)

 OTHER UNFORESEEN CIRCUMSTANCES, SUCH AS DEATH OR ILLNESS OF ANY OF THE EVENT’S PARTICIPANTS, CREW OR EVENT DIRECTOR IN THE LEAD UP TO THE EVENT. (LOW RISK)

 THESE PROBLEMS COULD IMPACT PARTICULARLY ON:  THE VENUE (RACE HQ) E.G THE APPROACH FOR ROAD TRAFFIC, PARKING ARRANGEMENTS, AVAILABILITY OF THE KEY FACILITIES E.G, TOILETS, CHANGING ACCOMODATION ETC. (MEDIUM RISK)  THE COURSE E.G, THE SURFACE CONDITION (ICE, SNOW, FLOODING), GENERAL VISIBILITY (E.G, FOG, HEAVY SNOW), UNEXPECTED ROAD WORKS, ROAD TRAFFIC ACCIDENTS, TRAFFIC CONGESTION AND/OR DIVERSIONS, UNEXPECTED EVENTS TAKING PLACE AFFECTING THE ROUTE, FALLEN TREES. (MEDIUM RISK)  THE ORGANISER WILL ALWAYS ENSURE THAT SOMEONE (E.G THE RACE REFEREE OR COURSE DIRECTOR) IS GIVEN THE RESPONSIBILITY FOR CHECKING THE COURSE SHORTLY BEFORE THE EVENT STARTS (AND PREFERABLY ALSO A FEW DAYS BEFORE). ALTERNATIVE ARRANGEMENTS OR APPROACHES MAY BE NEEDED TO CONTROL NEW RISKS WHICH HAVE ARISEN. THESE MIGHT INVOLVE:  PROVISION OF ADDITIONAL WARNING SIGNS  ADDITIONAL MARSHALS OR OTHER PERSONNEL  COURSE REDESIGN E.G, MISSING OUT PROBLEM SECTION (IF ANY)  PROGRAMME CHANGE, E.G, PUTTING BACK OR BRINGING FORWARD THE START TIMES DUE TO ANY GIVEN PROBLEM THAT SHOULD ARISE.  GIVING WARNINGS TO COMPETITORS IF RISKS CANNOT BE CONTROLLED TO AN ACCEPTABLE DEGREE, THEN CONSIDERATION WILL BE GIVEN TO CANCELLING THE EVENT, BUT THIS SHOULD ALWAYS BE THE VERY LAST RESORT. SOMEONE MUST ALSO BE IDENTIFIED AS BEING IN OVERALL CHARGE SHOULD A MAJOR INCIDENT OCCUR DURING THE EVENT.SUCH AN INCIDENT COULD RELATE TO THE EVENT ITSELF OR THE AREA IN WHICH THE EVENT IS BEING HELD. THIS PERSON WILL ALWAYS BE THE EVENT DIRECTOR. EXAMPLES INCLUDE:  A ROAD TRAFFIC ACCIDENT (MEDIUM RISK)  A FLOODING DUE TO SUDDEN HEAVY RAIN (MEDIUM RISK)  UNPREDICTABLE SNOW BLIZZARD (LOW RISK)  A MAJOR MEDICAL EMERGENCY (MEDIUM RISK)  A FIRE IN A PREMISES CLOSE TO THE COURSE (MEDIUM RISK)  A PUBLIC DISORDER (E.G, ATTACKS ON COMPETITORS BY YOUTHS, ADULTS ,TERRORISTS) (LOW RISK) WHAT ACTION IS NECESSARY WILL DEPEND ON THE NATURE OF THE INCIDENT. FOR MOST EVENTS THE ORGANISER IS LIKELY TO TAKE CHARGE BUT OTHERS (E.G, THE REFEREE OR COURSE DIRECTOR/CLERK OF THE COURSE) WILL USUALLY NEED TO BE INVOLVED IN THE DECISION MAKING PROCESS. OTHER ALL PLUG SOCKETS/ELECTRICS WILL HAVE BEEN PAT TESTED BY THE VENUE. TRAINING TO BE ADHERED TO FOR SAFETY REASONS WILL BE:  FIRST AID  MANUAL HANDLING  COSHH AWARENESS  FOOD & HYGIENE  FIRE AWARENESS  HEALTH & SAFETY DBS Martin Penney (GOVERNING EVENT DIRECTOR) HAS BEEN DBS CHECKED AND IT CAN BE MADE AVAILABLE ON GENUINE REQUEST FROM ANYONE CONCERNED OR LOCAL AUTHORITIES. ALTERNATIVELY IT CAN BE VIEWED AT: WWW.BYSVYKENEVENTS.COM 

COMPLETED BY: Martin Penney (GOVERNING EVENT DIRECTOR) SIGNED: X

Of 64 TRELOWARREN STREET, CAMBORNE, TR14 8AH 

FIRE ASSESSMENT & COVID – 19 ASSESSMENT CARRIED OUT ON SEPARATE DOCUMENTS ADDITIONAL INFORMATION ON LAST PAGE EXTRA INFORMATION KITLIST OUR KITLIST THAT IS ADVISED TO RUNNERS INCLUDE: APPROPRIATE FOOTWEAR (TRAIL SHOES ALWAYS RECOMMENDED) WATERPROOF/TAPED SEAMS JACKET SUN CREAM/SIMILAR SUN PROTECTION HAT/CAP/BUFF/SIMILAR RECOMMENDED £20.00 FOR EMERGENCIES FULLY CHARGED MOBILE PHONE SUFFICIENT FLUIDS (500ML RECOMMENDED) REUSABLE CUP AS THE EVENT IS CUPLESS AS PER OUR RULES AND REGULATIONS BECAUSE OF OUR ‘PLASTIC FREE’ STATUS. HYDRATION PACK MINI FIRST AID KITS W/BIVVY/EMERGENCY BAG ALL THESE ITEMS ARE RECOMMENDED AND NOT MANDATORY BECAUSE OF THE DISTANCE. THEY ARE HOWEVER, STRONGLY ADVISED. NO PRAMS/PUSHCHAIRS/DOGS/UNDER 18s ALLOWED ON THIS ROUTE